**PLEASE NOTE THIS IS A UPPER CUMBERLAND EVENTS SPONSORED EVENT, THIS EVENT IS MANAGED AND RAN BY THE PARENTS OF THE YOUTH GOOTBALL LEAGUE. WE HAVE BEEN ASKED TO PROVIDE VENDORS AND ASSISTANCE. PLEASE EMAIL US IF YOU HAVE ANY QUESTIONS.
UPPER CUMBERLAND EVENTS WILL HAVE ALL YOUR QUESTIONS FOR VENDOR SET UP AND ETC.
1. can I have my canopy pop up tent?
-Yes, this is an OUTDOOR EVENT and we recommend having a canopy pop up tent. You may also have sides for rain or to keep sun off your product.
2. will i have to pay an admission fee?
- No, you as the vendor get into the event free, you are allowed 1 additional person for help. Please let us know if you will have additional people.
3. How long can we be set up and when does gate fee admission start?
- Gates will open at 12pm at with a donation to the Cavalier Youth Football team for admission so people may come shop and Eat. Due to this being a fundraiser the gates will start charging at 5pm and any additional person on the property to attend the event will be asked to pay at this time, Vendors and Staff will remain free. There will be an intermission during the Wrestling Show that will allow people shop. You may break down after that.
Vendors can fill out an application by clicking this link.
If you are interested in becoming a vendor for this event, please click the link above to fill out a vendor application.
***If you aren't already signed into a Google account, you will be asked to sign in or create one. You can use any email to do this and it only takes a few quick seconds. Using a free application via Google helped us to keep our vendor costs down. If you don't have access to your Google account anymore you can create a new one for free. Thanks for your understanding!
You will also need to submit the photos requested and please be sure to answer all questions so we can help you get a booth in the order we received your application.
Part of your booth fee will pay for advertisement for YOU!
We are inviting food & boutique trucks to this event as well as crafters, artists, and bakers!
This is an outdoor event that will be held at the Putnam County Fairgrounds Midway.
About the Booth Space
Booth space is not guaranteed until payment is processed. No refunds or Credits of booth fees if you cancel due any reason as all proceeds go to advertising and venue fees. There are different booth measurements and Advertisement opportunities. Click on the Link above for more information.
Payment is due 15 days from acceptance due to High Demand of Vendor Spaces. However, your booth is not guaranteed until we receive payment. Booths are not reserved until payment is submitted. Booths are filled on a first come first served basis. So even if your application is accepted, your booth space is not guaranteed until you are paid. If your application is accepted, you will receive an email with payment information so you can pay by a secure payment connection on our website (This is the only place to make a payment unless you receive an invoice from Kelly Judd Enterprises, LLC). When you apply, if you have a special request, please make sure you include this in the comments this includes a specific Vendor Space at the Location. We will try to accommodate the request, but it is not guaranteed.
All booths must be completely set up at least 30 minutes prior to the gates opening at 10am. After you've been accepted you will receive an acceptance email on how to join our Vendor Facebook Group, The Vendor Corner on our Website & Basic Set Up Information, all other information will be listed on the Vendor Facebook Group & in the Vendor Corner Area on our website. You will not receive any additional emails regarding this event. PLEASE BE SURE TO FOLLOW VENDOR ONLY FACEBOOK PAGE OR CHECK THE VENDOR CORNER AREA ON THE WEBSITE, YOU WILL BE LEFT OUT OF COMMUNICATIONS IF THIS NOT FOLLOWED (this link was included in your acceptance email).
1. Is there electricity available in the booth?
Yes, there is electricity available for a fee unless you reserved a booth with electricity such as an indoor booth. You will need to provide your own extension cord(s) and/or power strip.
2. Do we bring our own tables and chairs?
You will need to bring your own tables and chairs. If you have any displays, walls, etc. you will want to bring those when you set up the day before the show. Keep in mind your entire booth display and items to sell must fit inside the booth space you have paid for. Each vendor is required to bring all equipment and supplies needed for his or her items. Tables will be expected to be draped with your choice in color based upon your product and business. NO visible trash or boxes. Grounds must be left in the same condition it was in when you arrived. No items can be nailed or taped on the walls. You must have your own displays if you need to accommodate hanging items. This rule is not negotiable.
3. Is there any separation between booths (I.E. Drapes)?
There aren't any separators or walls between booths. We mark the spaces out on the ground.
4. Is special parking available for vendors?
No, we do assign Vendors a specific area to park but it is not behind any additional gates. Parking is free for everyone.
5. How early can we come to set up?
We will begin setup on Friday Morning between 9am and 11am cst. Vendors must be fully ready for customers 30 minutes before we open. You will only receive a notification via our VENDOR ONLY FACEBOOK GROUP OR ON THE VENDOR CORNER closer to the event with any further specific time and information.
6. Do our helpers get in free?
Yes, they do as the event is Free for everyone.
7. Will this event be advertised?
The show will be well advertised on the radio, billboards, flyers, and on social media. Be sure to tell your friends and customers, advertise this on your own sites or social media, and help spread the word!
8. Can we decorate or play music at our booth?
Yes, in fact we encourage you to do so! This only enhances the festive shopping experience for your customers. We do ask you to respect your fellow vendors and make sure they are ok with it. We will have Speakers around the Venue playing music as well.
10. Will the event be cancelled if it rains or snows?
No, this is a rain or shine event so weather will not cause any cancellation. If safety concerns are an issue, we take that into advisement and could be cancelled if there is a chance of life threatening situations with the weather.
Important Vendor Information
Vendors are required to bring their own tents (if you have an outdoor booth), tables, chairs, and sales equipment.
There will not be internet available. Let me repeat, THERE IS NO INTERNET FOR VENDORS TO USE. You'll need to use the data from your device if you plan to run credit/debit cards. Be sure to have your app downloaded prior to the event.
NO REFUNDS OR CREDITS WILL BE GIVEN
Generators are permitted if they are quiet.
Only hand-carried restocking may be done during event hours.
Vendors are responsible for the cleaning of any debris prior to leaving.
Vendors must keep their merchandise within the allotted boundaries of the booth space.
If you have an outdoor space - Vendors are not required to use a tent with walls HOWEVER, if there is inclement weather, your items could get wet or blown away. The tent does NOT have to be white and walls aren't required, just suggested for overnight.
Vendors should make every effort to make displays attractive and within the theme of the events.
Vendors are responsible for their own personal liability and product liability insurance. Kelly Judd Enterprises, LLC d.b.a Upper Cumberland Events, Putnam County Fairgrounds, City of Cookeville and Putnam County Government are not responsible for any liability arising out of negligent acts of the vendor or their employees or for any injuries sustained by employees or vendors.
Vendors can fill out an application by clicking this link.
(You will receive an email and come back for payment, this is password protected)